Challenges and lessons learned: moving from image database to institutional repository

Mary Piorun is Associate Director for Library Systems. In this capacity she manages the Library's technology initiatives and oversees the implementation and management of software/hardware used in the daily operations of the Library. Mary is currently the project manager for the Library's institutional repository initiative. Lisa Palmer is Catalog Librarian at the Lamar Soutter Library, UMass Medical School. In this position she oversees the bibliographic and authority control activities for the library catalog, as well as working on the Library teams charged with implementing an institutional repository and redesigning the Library's website. Jim Comes is Associate Director for Reference, Education and Research Services. Jim oversees the instructional programs, liaison services and reference services to students, faculty and researchers. Abstract Category: Case Study Purpose: The purpose of this case study is to chronicle the Library's effort to build an educational image database, and how the project developed into an institutional repository. Methodology/Approach: The case is divided into three phases and highlights the organizational, political, technological, and resource issues that are unique to a specialized library with a medium-sized staff, lacking the resources of a traditional university campus. The case concludes with a list of barriers and facilitators to success and a summary of lessons learned. Findings: A library with limited staff, funding, and systems development resources can initiate and support an institutional repository. Facilitators of success include clear lines of authority, a strong champion, and the appropriate technology for the project. Value: This case serves as an example to libraries that are in the beginning phases of developing an institutional repository by discussing the barriers to and facilitators of success.